Special assistance at airports

Woman in wheelchair with airport assistant at the information desk
10 Jun 2022

We've been working with Which? on an investigation into what air travel is really like for disabled and older travellers

Our panel members answered in their hundreds and it clearly struck a nerve. We heard the full range of good and bad experiences of special assistance at a number of UK airports. 

The research

The research uncovered that there are far too many barriers for disabled and older people with restricted mobility to feel comfortable travelling. When it comes to special assistance it was clear that communication between the airlines and airports is failing a lot of travellers.

In September 2019, we contacted our panel members by email and received 363 responses in total. Data published by Which? was about people's satisfaction with five UK airports:

  1. Heathrow
  2. Manchester
  3. Luton
  4. Gatwick
  5. Stansted

    RiDC panel satisfaction levels at UK airports

Feedback was received about other smaller airports but the sample size was too small to draw any valid conclusions and was not published.

Read the press release on the Which? website

Find out about the national media coverage

Practical guidance

Below you can read some practical guidance from the Civil Aviation Authority (CAA) on what you to do when arranging special assistance and what to expect from a number of airlines and the main UK airports.

When to ask for assistance?

You need to ask for assistance either when you book or at least 48 hours before travel, whether it is through a travel agent, tour operator or airline. This information will then be passed to the airport and the service provider.

If you don't give advance notice you could experience delays and may not receive the service that you need.

How do I request help?

It is up to you to find out how to request help. Airlines, travel agents and tour operators should provide a free method of requesting assistance when you book (or at later stage). You may be asked about about special assistance during the booking process but this isn't standard practice so you may need to make a request.

If you are booking on a website, look out for a special assistance link for information on how to get the type of help that you need.

Your travel service provider may ask you to telephone them or their agent or complete a web form. Many airlines provide a Freephone or local rate number for you to call to notify them of your assistance needs. Some airlines also offer a free call-back option.

Request and keep written or printed confirmation of your assistance booking.

Specific guidance from airports and airlines (CAA)

What can I ask for?

It is important that you are clear about the type of help that you need. This will help avoid delays and ensure that you receive appropriate support. Many airports also provide additional information tailored specifically to people with hidden disabilities.

This could include:

  • transfer from a designated point, such as car part or bus stop, to the terminal building
  • the use of an airport wheelchair to get to the gate
  • extra help getting through security searches
  • assistance with boarding the aircraft and getting seated
  • specific seats on the aircraft

Airlines will need to know:

  • you are taking an electric mobility aid (e.g. an electric wheelchair or mobility scooter) - see the link to BHTA below.
  • your condition means that you need extra care and attention

Questions that you may wish to consider in advance include:

  • Are on-board wheelchairs available on all aircraft? These are used to move people to the toilet during the flight.
  • What are the walking distances to departure gates? Airports should provide this information on their websites.
  • Does the airport uses air bridges or steps for passengers to board aircraft?
  • The number and type of accessible toilets at the airport and on board aircraft.
  • What restrictions (e.g. safety, weight, space, battery type) apply to the carriage of electric mobility aids.
  • The airline’s policies on carriage of oxygen.
  • The airline’s policies in relation to compensating for damaged mobility equipment.
  • The types of seats available and how the airline allocates these.
  • Restrictions on medication at security searches (especially relating to liquids).

Read more about the Which? Travel research

Guidance on special assistance from the CAA

Mobility products on aircraft, advice from British Healthcare Trades Association (BHTA) 

Air travel if you have a disability from Gov.uk

Read the CAA Airport accessibility report 2018/19

First published 10th January 2020.